PRIVACY STATEMENT

This privacy statement sets out how the British Trust for Ornithology ("BTO") complies with data protection legal requirements. This applies to the entire website. Any changes to these policies will be posted on http://www.bto.org/notices/index.htm.

You can access this privacy statement via our homepage and from the bottom of every page by clicking on the appropriate link.

BTO is committed to respecting the privacy of all visitors to its website. We have structured our website so that, in general, you can visit BTO on the web without identifying yourself or revealing any personal information. Once you choose to provide us with any information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

For your protection, we are registered under the Data Protection Act 1998 and have given all appropriate notifications to the Information Commissioner.

WHAT WE COLLECT

We may collect the following information:

• Your name, address, e-mail details and other relevant information when you join the BTO, enquire about BTO membership, register to join a survey, become or express an interest in becoming a volunteer, make a donation, request data or make general enquiries.
  
• We may also ask you to provide us with information regarding your personal or professional interests, demographics, experiences with the BTO in order to provide you with further information.
  
• Some pages use cookies, a data analysis technique. More information is given on this towards the end of this policy.

WHAT DO WE DO WITH THE INFORMATION WE GATHER?

We require this information to operate BTO as effectively as possible for you and all our members, volunteers and supporters and in particular for the following reasons:

• Membership, volunteer and other internal record keeping.
  
• Operation of surveys.
  
• We may periodically send e-mails about new developments or other information which we think you may find interesting using the e-mail address which you have provided.
  
• From time to time, we may also use your information to contact you for fundraising and furthering the BTO’s objectives. We may contact you by e-mail, phone, fax or mail.

WHO WE SHARE THE INFORMATION WITH AND YOUR CHOICES

When you use this site and have not advised us to the contrary, you are agreeing that we may use your personal information for the purposes set out in this statement.

We will not sell, distribute or lend your personal information to third parties, other than organisations with which we share survey information, unless we have your permission or are required to do so by law. We may release your personal information to organisations that help to sponsor surveys or commercial components of the BTO’s work. These include CJ Wildbird Foods and Jacobi Jayne Ltd.

WHAT IF YOU THINK WE HAVE INCORRECT INFORMATION OR YOU WOULD LIKE A COPY OF THE INFORMATION WE HOLD ABOUT YOU?

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. This fee will not exceed £10. If you would like a copy of the information held on you please write to:

The Director of Services
The Nunnery
Thetford
Norfolk
IP24 2PU

Email:

If you believe that any information we are holding on you is incorrect or incomplete, please write or e-mail us as soon as possible to the above address. We will correct any information which was found to be incorrect promptly.

SECURITY

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on line. World Pay use encryption when collecting or transferring sensitive data such as credit card information.

OTHER WEBSITES

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

HOW WE USE COOKIES

A cookie is a piece of text which asks permission to be placed on your computer’s hard drive. Once you agree, your browser adds that text in a small file. A cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. For example, when you visit an electronic store, a cookie makes it easier to shop, by allowing you to place things into a shopping basket; the basket itself is not the cookie, the cookie is placed on your hard drive and keeps track of your basket versus others in use at the same time.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data are removed from the system. Denial of a traffic log cookie should not prevent you from using one of these sites.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. This practice is strictly in force. We know that people have concerns about cookies, but we believe that the benefit we both gain from their proper use is worthwhile. You may set your web browser (Microsoft internet explorer or Netscape navigator) to notify you of cookie placement requests or decline cookies completely. You can delete the files that contain cookies - those files are stored as part of your internet browser.